• The Fire Safety Certificate of Compliance is issued in terms of SANS 10400 Part T of 2011
• The Fire Safety Inspection and Certificate is compulsory when an application is lodged for a business license, COA, health permits and liquor license application.
• The Fire Safety Inspection fee covers only 2 inspections and additional inspections will have to pay again.
• The Fire Safety Inspection will only be conducted if an approved Fire Plan is available.
• The certificate will be issued on complying to proof of an approved Fire plan and complying in all fire safety regulations and local council promulgated fire safety by-laws

Modus Operandi

• Consult with client and determine workload and explain Modus Operandi and Terms and Conditions.
• Conduct onsite pre-inspection assessment in order to pass council inspection
• Collating and obtaining all relevant and supporting documents and plan from client.
• Issuing of invoice for payment
• Obtaining Fire plan approval at Fire Safety department.
• Completing of applicable application forms and obtaining approval stamp from Fire Safety department.
• Making 3 copies of all documents and forms (Original for council, 1 for client and one for OLC files)
• Payments of license fees at council pay point and lodging application at applicable department.
• Deliver proof of application and paid submission fees to client.
• Arrange for onsite inspections and follow up on pending application or plan until completion and finalized.
• Collect, make copies of Certificate of Acceptability, and deliver original to client.

Documents Required

• OLC Appointment docs
• Zoning and Locality map (OLC responsibility)
• Copy of company papers
• Copy of Id’s
• Copy of Menu
• Copy of approved fire safety plan which includes fire equipment, exits, signage and seating plan.
• Copy of Extractor canopy and Fan installation certificate
• Copy of approved Gas plan and payment for Flammable gas permit
• Copy of Fire Safety equipment installation certificate
• Copy of Fire safety equipment recent service

Time Frames

Time Frame of Onelicensing.Com

• Collecting payment, information, and documents 2 days
• Preparation of documents 2 day
• Obtaining approval stamp from Fire Safety department 2 days
• Submitting of applications ASAP from date of payment.
• Returning proof of applications to client 1 day

Estimated Time Frame of Local Authority/Council

• Submit applications, Documents and Copy of Plans to council department – 1 day
• Capture on Council System 2 days
• Conduct inspection on site 7 to 14 days
• Issue of Certificate of Compliance 5 days
• Obtaining fire safety approval stamp on plan 1 week (where applicable)

Terms and Conditions

• All fees exclude council fees and work will only commence when all documents received, and fees are paid in full and once off.
• Work will be conducted, and applications will be submitted within ASAP and council inspections on site should be within 4 weeks.
• Fees and cost paid are not refundable.
• Follow –ups will be done after application and until completion of task.
• One licensing.com will not be held responsible for the tardiness or slow action of council departments or officials, but Endeavour to keep follow ups until task is completed.

Cost

On request and excludes Zoning Information Fees, Council Inspection Fees and Fire Plan approval Fees.

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• The “Certificate of Occupancy” is issued in terms of section 14(1) of the National Building Regulations and Building Standards Act, 1977 (Act 103 of 1977).
• This applies whether you are moving in yourself or putting in a tenant.  It also applies both to building from scratch and to carrying out any “alteration, conversion, extension, rebuilding, re-erection, subdivision of or addition to, or repair of any part of the structural system of, any building”.
• The SANS 10400 of 2011 stipulates that not only the shell/building/complex must obtain a certificate of occupancy but also every tenant in the case of commercial property in the complex or building.
• What it means is that the shell/building/complex will have approved site development plan and site plans and have all the applicable certificate of compliances and its own certificate of occupancy and the individual tenant will have his/her own approved internal layout plans and the applicable certificate of compliances and certificate of occupancy .
• The certificate of occupancy stipulates the type of dwelling – single dwelling, cluster complex, townhouse or complex, private, and commercial comply with the legislation and are safe to be occupied.
• The responsibility of obtaining a certificate of occupancy lies with the property owner and tenant in the case of commercial premises and should be obtained at the time of taking ownership or occupation of the property/premises.
• A certificate of occupancy is also in some local authorities necessary prior to water and electricity deposits can be accepted for a newly built property.
• Other local council departments will also request a copy of the certificate of occupancy before a Business license or Certificate of Acceptability or Fire Safety Certificate of Compliance are issued.
• In some cases, even the insurance companies would request a copy of the certificate of occupancy before a claim is settled and paid out.
• In necessity, you may be able to get temporary, conditional permission to use a building before the Certificate is issued, – a 7(6) order but there are council fees to be paid and usually only valid for 180 days
• If the building later falls into disrepair or is deemed unsafe, the municipality may revoke the Certificate.
• If you are moving into a new/renovated building as a tenant, ask for a copy of the Certificate from the landlord to ensure that your occupancy is lawful for the building/complex or premises
• If you are the new owner of a residential property part of the pack from the agents/attorneys and previous owners are the Certificate of Occupancy and copy of approved plans for the property.

Modus Operandi

• Consult with client and determine workload and explain Modus Operandi and Terms and Conditions
• Collating and obtaining all relevant and supporting documents and approved plans from client.
• Issuing of invoice for payment
• Completing of applicable application forms.
• Making 3 copies of all documents and forms (Original for council, 1 for client and one for OLC files)
• Payments of license fees at council pay point and lodging application at applicable department.
• Deliver proof of application and applicable submission fees paid to client.
• Arrange for onsite inspections and follow up on pending application until completion and finalized.
• Collect, make copies of Certificate of occupancy, and deliver original to client.

Documents Required

• OLC Appointment docs
• Zoning and Locality map (OLC responsibility)
• Copy of company papers
• Copy of Id’s
• Copy of title deed or lease
• Copy of approved plans
• Electrical COC
• Plumbing COC
• Plumbers details and copy of Trade test
• Mechanical ventilation COC

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Find out why you need it and how it works

Hopefully you won’t have to wait 20 years for your new dream home to be built – that’s how long Cheops (ancient Egyptian pharaoh) had to hang around twiddling his thumbs whilst his Great Pyramid of Giza was going up – but you will no doubt be keen to move in as soon as you can.

The “Certificate of Occupancy”  is issued in terms of section 14(1) of the National Building Regulations and Building Standards Act, 1977 (Act 103 of 1977).

• But before you do so you must obtain a Other local council departments will not issue licenses or certificates before a “Certificate of Occupancy” is produced.

from your local municipality.  This applies whether you are moving in yourself or putting in a tenant.  It also applies both to building from scratch and to carrying out any “alteration, conversion, extension, rebuilding, re-erection, subdivision of or addition to, or repair of any part of the structural system of, any building”.

Why bother to comply? 

• Firstly, if you do not comply, you will have problems with your bank if your home is mortgaged, and – perhaps more critically – you could find yourself without insurance cover.
• Secondly, you will not be able to arrange water and electricity accounts and connections from the municipality.
• Thirdly, it is a criminal offence to occupy or use (or permit occupation or use) of the building without authority (or to the extent that “it is essential for the erection of such building”).
• Fourthly, Other local council departments and government departments will not issue licenses or certificates before a “Certificate of Occupancy” is produced.

A couple of notes here –

• In necessity, you may be able to get temporary, conditional permission to use a building before the Certificate is issued, – a 7(6) order but there are council fees to be paid and usually only valid for 180 days
• If the building later falls into disrepair or is deemed unsafe, the municipality may revoke the Certificate.
• If you are moving into a new/renovated building as a tenant, ask for a copy of the Certificate from the landlord to ensure that your occupancy is lawful for the building/complex or premises
• Just remember that from 2011 you as a tenant must also have a “Certificate of Occupancy” for your premises.

How does the Certificate protect you?

The municipality will only issue the Certificate once satisfied that your building is fully completed in accordance with the approved building plans, that all conditions of approval and other municipal requirements have been met, and that all necessary compliance certificates (structural completion, electrical, plumbing, gas and so on) have been issued.

The end result – assuming of course that the municipality has done its job properly – is confirmation that your builder has complied with all regulations and requirements.  For both safety and financial reasons that is an important protection for both you and your family, and for any tenants or other occupiers.

Who must obtain it?

In practice, your builder or project manager should obtain the Certificate for you after final municipal inspections have confirmed compliance as above, but make sure you get it before you take occupation. Then file it away somewhere safe in case of future problems or queries. The City has to issue a certificate of occupancy for every building that is built before it is occupied, as required by the National Building Regulations (NBR) and the Building Standards Act. This is to show that all requirements have been met and safeguards the owner or tenant.

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• The Certificate of Acceptability is issued in terms of Foodstuffs and Cosmetic Act and Regulation R638 of 2019.
• The COA is issued to all premises where any form of foodstuffs fit for human consumption is prepared, served, and sold
• The COA will only be issued after the premises have been inspected by the relevant Health department and found to be in order.
• The COA will only be issued in a person’s name and if any changes occur in regard to management or structural the COA becomes null and void.
• The COA will be required by the Liquor Board and the clients.

Modus Operandi

• Consult with client and determine workload and explain Modus Operandi and Terms and Conditions.
• Conduct onsite pre-inspection assessment in order to pass council inspection
• Collating and obtaining all relevant and supporting documents and plan from client.
• Issuing of invoice for payment
• Completing of applicable application forms.
• Making 3 copies of all documents and forms (Original for council, 1 for client and one for OLC files)
• Payments of license fees at council pay point and lodging application at applicable department.
• Deliver proof of application and paid submission fees to client.
• Arrange for onsite inspections and follow up on pending application or plan until completion and finalized.
• Collect, make copies of Certificate of Acceptability, and deliver original to client.

Documents Required

• OLC Appointment docs
• Zoning and Locality map (OLC responsibility)
• Copy of company papers
• Copy of Id’s
• Copy of Menu
• Copy of Equipment, toilets, storage rooms, cold rooms & freezers, staff facilities and seating plan of premises
• List of Suppliers and copies of their COA’s
• Copy of proof of pest control service certificate
• Copy of Extractor canopy and Fan installation certificate
• Copy of Staff training certificate
• Copy of cleaning schedule
• Copy of protective clothing schedule
• Copy of removal of old oil schedule
• Copy of temperature control schedule for all fridges, freezers, deliveries
• Copy of lease.

Time Frames

Time Frame of Onelicensing.Com

• Collecting payment, information, and documents 2 days
• Preparation of documents 2 day
• Submitting of applications ASAP from date of payment.
• Returning proof of applications to client 1 day

Estimated Time Frame of Local Authority/Council

• Submit applications, Documents and Copy of Plans to council department – 1 day
• Capture on Council System and drafts reports to other departments –  7 days
• Conduct inspection on site and await reports from other departments 15 days
• Issue of Certificate of Acceptability – 5 days

Terms and Conditions

• All fees exclude council fees and work will only commence when all documents received, and fees are paid in full and once off.
• Work will be conducted, and applications will be submitted within ASAP and council inspections on site should be within 3-4 weeks.
• Fees and cost paid are not refundable.
• Follow –ups will be done after application and until completion of task.
• One licensing.com will not be held responsible for the tardiness or slow action of council departments or officials, but Endeavour to keep follow ups until task is completed.

Cost

On request and excludes travel cost and zoning information from local council

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• The Business license is required by law in terms of the Businesses Act (Act 71 of 1991)
• This Act has 3 schedules which define what businesses are required to have business license.
• Foodstuffs formal and informal business premises
• Place of Entertainment and Place of Health business premises
• The business license will only be issued when 4 departments of council have been consulted and in order reports have been received.
• Business License can be issued in an entity, sole proprietor, partnership, trust and is not transferable when ownership changes, Business License become null and void.
• If any changes occur in regard to management or particulars the council must be informed within 21 working days.

Modus Operandi

• Consult with client and determine workload and explain Modus Operandi and Terms and Conditions
• Collating and obtaining all relevant and supporting documents and plan from client.
• Issuing of invoice for payment
• Completing of applicable application forms.
• Making 3 copies of all documents and forms (Original for council, 1 for client and one for OLC files)
• Payments of license fees at council pay point and lodging application at applicable department.
• Deliver proof of application and paid submission fees to client.
• Arrange for onsite inspections and follow up on pending application or plan until completion and finalized.
• Collect, make copies of Business license, and deliver original to client.

Documents Required

• OLC Appointment docs
• Zoning and Locality map (OLC responsibility)
• Copy of company papers
• Copy of Id’s
• Copy of SARS tax certificate
• Copy of Proof of residence of members
• Copy of Menu and or Product list
• Copy of lease
• Copy of liquor License

Time Frames

Time Frame of Onelicensing.Com

• Collecting payment, information, and documents 2 days
• Preparation of documents 2 day
• Submitting of applications ASAP from date of payment.
• Returning proof of applications to client 1 day

Estimated Time Frame of Local Authority/Council

• Submit applications, Documents and Copy of Plans to council department – 1 day
• Capture on Council System and drafts reports to other departments –  7 days
• Conduct inspection on site and await reports from other departments 15 days
• Issue of Business License – 5 days

Terms and Conditions

• All fees exclude council fees and work will only commence when all documents received, and fees are paid in full and once off.
• Work will be conducted, and applications will be submitted within 15 working days and council inspections on site should be within 3-4 weeks.
• Fees and cost paid are not refundable.
• Follow –ups will be done after application and until completion of task.
• One licensing.com will not be held responsible for the tardiness or slow action of council departments or officials, but Endeavour to keep follow ups until task is completed.

Cost

On request and also excludes travel cost

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5. A Small scale bakery and a confectionery must-

(a) possess a business licence or permit to trade issued in accordance with the Business Act, 1999 (Act No. 71 of 1991) or a business licence or trading permit issued by the relevant municipality;

(b) not sell products or goods that are prohibited by the Regulations; and

(c) not allow the business premises to be used as sleeping quarters.”

Need help with your business license? Get in touch with us, we’re business licensing experts.

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I am originally from the UK and moved to South Africa in 1999.  I started Blue Designs in 2004 after working as a driver for Avalon Construction on a luxury home in the Featherbrook Estate.  In my spare time I am an artist and writer (The Naked Architect – https://www.bebee.com/group/the-naked-architect  & https://www.facebook.com/groups/258263907906727/ ).

Contact Details:

• bluedesigns5@gmail.com
• http://www.bluedesigns.org

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